Description:

Job Summary

As a Personal Assistant, you will often act as the Country Manager's first point of contact with people from both inside and outside the company.

Responsibilities

• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation and, occasionally, travelling with the Country Manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organising and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Country Manager
• Producing documents, briefing papers, reports and presentations
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff

Qualifications & Skills

• Diploma/Degree in Business Administration, Secretarial Studies or Management
• At least 2 years work experience in the same role
• Exceptional written and oral communication skills
• The ability to work under pressure and to tight deadlines
• Good organisational and time management skills
• Excellent word processing and IT skills, including knowledge of a range of software package
• Discretion and an understanding of confidentiality issues
• Honesty and reliability
• Attention to detail

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