Description:

Job Purpose

Office Administrator ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Job Duties

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Manages reception area and looks after visitors
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• May take care of website functions and social media profiles

Skills and Qualifications

• Must have a Bachelor Degree in Business Administration or any related field
• Prior Office Management Experience Preferred with at least 3years
  
• Strong Attention to Detail
• Ability to Work Without Supervision
• Excellent Time Management Skills
• Exceptional Communication and Customer Service Skills
• Technical Skills, Including Proficiency With Microsoft Office Programs
• Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information
• Strong Record Keeping Skills; Presentation Skills
• Including Welcoming Guests to Events
• Ability to Multitask

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