Position: PERSONAL SECRETARY TO CHAIRMAN.
Deadline: 07 Jul 2016.
Date posted: 30 Jun 2016.
Location:Dar es Salaam.
Description:
RESPONSIBILITIES
- Answer telephones and give information
to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conferences, meetings, and
travel reservations for office personnel.
- Complete forms in accordance with
company procedures.
- Compose, type, and distribute meeting
notes, routine correspondence, and reports.
- Greet visitors and callers, handle their
inquiries, and direct them to the appropriate persons according to their
needs.
- Locate and attach appropriate files to
incoming correspondence requiring replies.
- Mail newsletters, promotional material,
and other information.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other
printed material.
- Open, read, route, and distribute
incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for
clients, customers, or supervisors.
- Set up and maintain paper and electronic
filing systems for records, correspondence, and other material.
- Take dictation in shorthand or by
machine, and transcribe information.
- Collect and disburse funds from cash
accounts, and keep records of collections and disbursements.
- Conduct searches to find needed
information, using such sources as the Internet.
- Coordinate conferences and meetings.
- Establish work procedures and schedules,
and keep track of the daily work of clerical staff.
- Learn to operate new office technologies
as they are developed and implemented.
- Manage projects, and contribute to
committee and team work.
- Operate electronic mail systems and
coordinate the flow of information both internally and with other
organizations.
- Order and dispense supplies.
- Prepare and mail checks.
- Provide services to customers, such as
order placement and account information.
- Review work done by others to check for
correct spelling and grammar, ensure that company format policies are
followed, and recommend revisions.
- Supervise other clerical staff, and provide training and orientation to new staff
Competencies
- Good
command of the English language
- Good
communication skills
- Consistent and stable work history
- Possesses organization and time management skills with demonstrated ability to follow work process
Qualifications & Knowledge
- Minimum 2-4 years of experience in a
well progressive organization.
- Should have a graduate degree , MBA
preferred
- Should have worked for International
companies
Additional Requirements
- Bachelor status
Salary
Negotiable depending on the qualifications, experience, skills, competence, exposure and current earnings of the candidate